Privacy Policy

1. Introduction

InstaHire AG ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered recruitment platform and services.

2. Information We Collect

Personal Information

• Contact information (name, email, phone number)
• Professional information (job title, company, work experience)
• Account credentials and preferences
• Communication records with our support team

Candidate Data

• Resume and CV information
• Skills, qualifications, and work experience
• Assessment results and screening data
• Interview notes and feedback

3. How We Use Your Information

• Provide and improve our recruitment services
• Process candidate applications and matching
• Generate analytics and insights for hiring decisions
• Communicate with users about our services
• Ensure platform security and prevent fraud
• Comply with legal obligations

4. Legal Basis for Processing (GDPR)

We process personal data based on the following legal grounds:

• Legitimate Interest: For improving our services and business operations
• Contract Performance: To provide our recruitment services
• Consent: Where explicitly provided for specific processing activities
• Legal Obligation: To comply with applicable laws and regulations

5. AI and Automated Decision Making

Our AI systems assist in candidate screening and matching. In compliance with the EU AI Act and GDPR:

• We maintain human oversight in all hiring decisions
• Candidates have the right to request human review of AI decisions
• We provide transparency about our AI decision-making processes
• Our AI systems are regularly audited for bias and fairness

6. Data Sharing and Disclosure

We do not sell personal data. We may share information in the following circumstances:

• With your explicit consent
• With service providers who assist in our operations
• To comply with legal obligations or court orders
• To protect our rights, property, or safety

7. Data Security

We implement comprehensive security measures including:

• End-to-end encryption for data transmission and storage
• Secure data centers in Switzerland
• Regular security audits and penetration testing
• Access controls and employee training
• SOC 2 compliance and ISO 27001 certification

8. Your Rights

Under GDPR and Swiss data protection law, you have the right to:

• Access your personal data
• Rectify inaccurate information
• Erase your data (right to be forgotten)
• Restrict processing of your data
• Data portability
• Object to processing
• Withdraw consent at any time

9. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law. Candidate data is typically retained for 2 years after the completion of a recruitment process, unless a longer retention period is required by law or requested by the data subject.

10. International Data Transfers

All data processing occurs within Switzerland and the European Economic Area. Any international transfers are conducted with appropriate safeguards in place, including adequacy decisions or standard contractual clauses.

11. Contact Us

For any privacy-related questions or to exercise your rights, please contact: